By Ian Pearson
If you were ever involved in an office relocation, you know how much stress and excitement it can bring. Relocating the office is completely different from moving a home. Usually, you have to go to work up to the day of the relocation. That leaves little space for thorough and detailed packing, which can later result in quite a lot of problems.
Moving can be a pain in the neck, especially for smaller companies. Organizing, managing and completing the office move can be a significant hurdle for both the business owners and their employees. And knowing how tricky moving your IT equipment and everything that goes with it can be, it’s perfectly natural to think about the relocation as a nightmare. But it doesn’t have to be.
We did a bit of researching, and we’ve come up with this short checklist that should help you wrap your mind around office relocation. This short guide aims to put you on the right track when it comes to IT relocation, so, without further ado, let’s dive straight into it.
We all know that thorough planning solves most of the problems before they can even occur. It’s the same when it comes to office relocation. Consider the reasons for the relocation. Whether you’ve outgrown your space, you need a better building, or your internet provider can’t provide you with the best service at your current location, reasons for a move are always important. You don’t want to end up in the situation which is even worse than it was before. That’s why you need to make a detailed list of all the problems you had at your current location. While you’re making that list, make sure you get your employees’ feedback, as they represent the driving force of your business. Make sure you’ve planned all of the details of the move before you sign the lease. You need to know if there is enough space for your equipment in the new building if there are enough cables if the mobile and Wi-Fi signals are unhindered. Also, double check the power capabilities of your new space with the landlord, especially if you’re in the IT, as it can seriously affect both your schedule and your budget.
Things to consider
When it comes to your IT team, some things are more important than others. For example how big is the server room, or what broadband speed is available at the location you’re moving to. There is always the issue with the network points, which can create a serious problem with employees’ positioning. There are some other things various people can forget. For example – if your computers are outdated or your phone system needs upgrading, you need to consider these changes as you prepare for the move. Setting up old equipment can sometimes be much more time consuming and problematic in many ways, so make sure to avoid any potential problems of the sort.
Preparing for the Move
Sometimes it seems like you simply can’t wait to start packing and switch to a new building. You’ve managed to organize your employees, you’ve planned out the course of action, now you need to pack up everything. While we were working on this article we talked to the experts from Picnet about what’s important when it comes to relocation of your IT. In their opinion – you have to get organized a way before you sign the lease. You have to create multiple backups and make sure that you won’t lose any information during the relocation process. You should always be ready for a disaster, as these things can happen – but you shouldn’t despair. Make sure you’ve used your cloud services for any essential information that might get lost during this process, and you will avoid a lot of problems in the future. If you already know which space you’re moving to, make sure you have a detailed plan and layout of the area so you can set up everything. Make a model of a new office building so you can understand how this space is used, and consult your IT team about the current diagrams and equipment layout.
Relocating your business is a challenge. It’s not easy to keep all of those little things in mind when your entire work process has to be halted, but it’s not impossible to achieve. The main thing is to make sure you have started planning in time. Before you embark on this adventure, make sure you talk to all of your employees. Hear them out and learn from them. Look for what’s important for them and try to listen to their advice. Even more so when it comes to the IT. Moving an office can be a significant step up for your company, but it can also be a stone around your neck if you don’t do it properly. Do your research, talk with your team and start planning – by this time next year you might even consider another relocation.